Board Management Software for Effective and Efficient Meetings

Serious decisions at the highest level, as a rule, are taken collectively. Information technology can make this process more efficient, faster, and more mobile with a board portal, a software solution for automating the work of collegiate boards.

The digitalization of the board of directors

The evolution of governance processes has increased the importance of the company secretary’s role in ensuring an efficient flow of information for the board of directors. In today’s world, where data is volatile and plentiful, business leaders must always have access to the most recent documentation. Delivering all documents on time is one of the biggest challenges for the corporate board secretary. Over the years, board documents have grown and required more preparation time. The challenge was to finish this work without wasting too much time printing or copying documents. To modernize its governance processes, the board management software was designed. 

A board portal is a technology that allows companies to quickly and securely make their board documents available to users and board members to review and work with on an iPad, Windows tablet, PC, or even online in a browser. Board members need to have a lot of important information on hand. With a board portal, they can devote their time to collaborating efficiently and making essential business decisions.

The global market of innovative digital solutions presents many board software vendors that can make online board meetings more productive. Some of them are: 

  • OnBoard

  • Sherpany

  • Azeus-Convene

  • Wrike

  • Boardmaps

  • Diligent

  • Nasdaq

  • Govenda

  • DocSend

  • Boardadvantage

  • Boardeffect.

Benefits of board management software

Board meeting management software provides customers with significant benefits over traditional paper-based or email-based ways of organizing work. Following the board of directors software reviews, they are as follows:

  • A convenient tool for scheduling meetings and agreeing on the agenda helps the corporate secretary to keep a calendar of work of the collegial body

  • The transition from sending meeting materials by e-mail, where important issues are lost in the “information noise,” to working in a single system saves time for members of the collegial body

  • Users get quick access to the materials and decisions of past, current, and planned meetings and the opportunity to get acquainted with the history of the issue

  • Protocols are prepared automatically according to pre-set templates, which eliminates inaccuracies and errors;

  • Controllers get the opportunity to monitor the status of the execution of decisions.

After software implementation, many of the usual and annoying problems are a thing of the past: documents and materials are provided on time, and their quality meets the requirements as they go through an explicit approval and approval procedure. Since virtual conference rooms can be accessed from anywhere and anytime, the leaders can share the necessary documents and study them in preparation for the upcoming Council meeting. It prevents wasting of time and increases the efficiency of activities. Leaders can constantly communicate using both public and small personal conversations in the boardroom.

Preparing your board for digitization

With a board portal, you can simplify the organization of your board meetings. But by following certain steps to prepare for a meeting, you can also anticipate any problems that may arise and allow plenty of time for discussion to make the necessary decisions. The following steps must be observed:

  • Invite participants in early enough so they can prepare

  • Set the agenda

  • Set the priorities

  • Gather the documents necessary for decision-making and make them available to all participants

  • Allow attendees to communicate before the meeting, clarify something, make preliminary decisions, or resolve urgent issues